Purchase Request Form (PRF) Overview

PHW-COS submits Purchase Request Forms on the last day of each month after the program inventory is complete. Submitting earlier is fine, but requests are queued and processed after inventory.

When to use a PRF

Use a PRF for supplies, equipment, and materials needed for PHW-COS activities. After review, Logistics will route your request either to the PHW National Supply Request Form or, if appropriate, advise you to use an AFR instead.

Before you submit

Do a quick prep so we can move fast:

  • Check the PHW National 2025 Product Catalog for approved items. PHW Product Catalog Link

  • If the item is not in the catalog, identify the vendor, price, and quantity.

  • Be specific. Example for Net Building: “Glue, System Three T-88, 8 oz, 1 bottle.” For general items like paper towels or cleaners, list exact type, size, and count.

What to include in your PRF

  • Item name and description

  • Quantity and unit size

  • Vendor and price per unit

  • Link or SKU if available

  • Purpose or class/event where it will be used

  • Any timing considerations if there is an upcoming class or trip

What happens after you submit

  • The Logistics Team reviews your request for completeness and alignment with inventory and programming needs.

  • Logistics determines whether it goes on the PHW National Supply Request Form or should be handled via an AFR.

  • If anything is unclear, we will reach out for quick clarifications.

Timing and processing

  • Requests are batched and submitted after monthly inventory on the last calendar day of the month.

  • Urgent needs should be explained in the “purpose or timing” field so Logistics can assess options.

How to submit

Complete the Purchase Request Form below.

Please:

  • Fill out all required fields

  • Include vendor, price, and quantity for any non-catalog items

  • Use clear, specific item descriptions to avoid delays

Questions

Contact our Logistics Lead, Mike Judy, at mike.judy@projecthealingwaters.org.