PHW-COS Purchase Request Form (PRF) Instructions

To keep things consistent and respect everyone’s volunteer time, PHW-COS will only submit Purchase Request Forms (PRFs) on the last day of each month, after our program inventory is complete.

Before submitting a PRF, please make sure you’ve done the leg work on the request details. Most of our approved items can be found in the PHW National 2025 Product Catalog (posted on the right). If the item you need isn’t listed in the catalog, please identify the vendor, price, and quantity.

For example, if you’re working on Net Building and need glue, please include the exact type and size. The same applies to other general-use items like paper towels, cleaners, or any materials that aren’t catalog-listed.

Once you’ve submitted your request, our Logistics Team will review it and determine whether it needs to go on the PHW National Supply Request Form or through an AFR (Advanced Funds Request) as appropriate.

For questions, please contact our Logistics Lead, Mike Judy, at mike.judy@projecthealingwaters.org.